LPOIC By-laws

 

1.1 The name of this non-profit society shall be the Lake Pend Oreille Idaho Club.

1.2  The purpose of the Lake Pend Oreille Idaho Club is to protect and enhance Lake Pend Oreille.

 

2.1   Dues are payable on January 1st of each New Year.  After December 31st, those previous year members that have not paid are not counted as current year members until dues are received and therefore do not have any membership rights such as but not limited to; voting rights, all member’s only derbies, etc.

 

Annual dues, special assessments, when recommended by the Board of Directors, may be levied or changed by a majority vote of membership present at a regularly constituted business meeting when at least thirty (30) days written notice is given to the membership regarding such proposed change in dues or levying of an assessment.

 

3.1   CLASSES OF MEMBERSHIP

Platinum Corporate (2 members)

Corporate (2 members)

Adult

Junior 0-17 years of age

 

3.2   FEES FOR MEMBERSHIPS

See Appendix #1 for current membership fees

 

3.3   QUALIFICATION FOR MEMBERSHIP

Members shall be persons of responsibility, integrity, sound moral character and in the opinion of the Board of Directors, their membership shall be in the best interest of the Lake Pend Oreille Idaho Club.

 

3.4   Adult members of the Lake Pend Oreille Idaho Club shall be members 18 years of age or over and shall have paid such dues as may, from time to time, be established by the club.

 

3.5   Each adult member of the Lake Pend Oreille Idaho Club shall have the right to vote on any issue brought before the club at General Member’s club meetings and attendance is required to vote.  Each adult member of the Lake Pend Oreille Idaho Club shall be eligible to vote in elections as described in Section 5.2 and may hold any office of the Lake Pend Oreille Idaho Club after fulfilling the eligibility requirements of Section 6.1.

 

3.6   Each junior membership will be a nonvoting membership and will include all other benefits except the mailing of a magazine if one is already sent to the child’s household.  They will be held to the same standards as any other membership.

 

4.1   GENERAL POWERS

a. Subject to the limitations of the Articles of Incorporation of the By-Laws and laws of the State      of Idaho as to action to be authorized or approved by the members, all corporate process shall be exercised by or under authority of, and the business and officers of Lake Pend Oreille Idaho Club shall be controlled by the Board of Directors.

 

b. The Board of Directors will have the right, power and authority to create, from the membership, any committee, or committees, as may be deemed necessary and advisable to promote and accomplish the purpose and objectives of the association.

 

c. The Board of Directors will have the right, power and authority to grant under said committees any and all of the rights, powers and authority possessed by said Board of Directors.

 

d. At meetings of the Board of Directors, all members except the President thereof shall have an equal vote in the transaction of business, provided however, in the event of a tie of the Directors; the President shall cast the breaking vote.   Meetings are defined as at a place in person.  Proxy and telephone votes are not allowed.

 

4.2   Officers

The term for officers shall be one year.  The term for Directors shall be three years.  The elected officers of the Association shall be the President, Vice President, Secretary, and Treasurer.  In addition, there will not be less than five and not more than ten non-officer directors that shall include the Past President.  The elected officers and directors must be members in good standing of the Lake Pend Oreille Idaho Club and shall constitute the Board of Directors of the club.  The Board of Directors shall appoint other officers and committee chairmen as necessary.  Directors may serve as committee chairmen and are expected to serve on at least two committees.

 

4.3    REMOVAL AND RESIGNATION OF OFFICERS

a. Any member of the Board of Directors may be removed from office by a two-thirds vote of the membership present at any regular constituted club meeting, provided that written notice of such action shall be distributed to the membership at least ten (10) days prior to the meeting and provided that such action shall have been introduced as a motion at a previous regular meeting.  However, the failure of any officer or director to attend at least 35% of the General Meetings or at least 35% of the scheduled Board Meetings, or four consecutive General or four consecutive Board meetings, within one calendar year shall be construed as a resignation of that officer and the officer/director shall, by written notice (or email), be removed without advance notice, motion, or vote.  Any officer appointed by the Board of Directors may be removed by a majority vote of the board.

 

b. Any member of the Board of Directors may resign by giving written notice to the Board of Directors or the President.  Such resignation may take effect at the date of receipt of such a notice or a later time specified therein.

 

VACANCIES IN THE BOARD OF DIRECTORS

In the event of a vacancy in the office of the President of the Lake Pend Oreille Idaho Club, the Vice President shall become the President for the unexpired term.  In the event of a vacancy in the office of Vice President, a successor from among the members of the Board of Directors may be elected by a majority of the remaining members of the Board of Directors.  In the event of a vacancy of any other member of the board, the vacancy may be filled by presidential appointment subject to the majority approval of the existing Board of Directors.  The appointed Board Member shall hold office until the replaced Board Member’s term expires unless removed prior to the end of term by the Board of Directors as described in 4.3a.

 

4.4   PRESIDENT

The President shall be the Chief Executive Officer of the Association and subject to the control of the Board of Directors.  The president shall preside at all meetings of the Association and the Board of Directors.  He/she shall, with the Treasurer, sign all written contracts authorized by the Board of Directors and have the general powers and duties of management usually vested in the office of the President of the club.  He/she shall have other duties as may be prescribed by the Board of Directors or the By-Laws.  He/she shall have a vote only in the case of a tie.

 

4.5   VICE PRESIDENT

In the absence or disability of the President, the Vice President shall perform the duties of the President and when so acting shall have all of the powers and shall be subject to all of the restrictions of the President.  The Vice President shall have other powers and perform other duties as may be prescribed by the Board of Directors.

 

4.6   SECRETARY

The Secretary shall keep or cause to be kept, a digital backup of minutes of all General Member’s Meetings of the Lake Pend Oreille Idaho Club and of the Board of Directors including the time and place of holding, whether regular, or closed, how authorized, the notice thereof given, the names of directors present at the Director’s meeting and the proceedings thereof.  These minutes shall also be posted on the LPOIC web site under Forum/General. The Secretary shall be responsible for correspondence, minutes of meetings and other documents.  He/She shall be charged with their safekeeping.  The Secretary shall give, or cause to be given, notice of the meetings of the Club and Board of Directors, as required by the By-Laws and shall have other powers and perform other duties as may be prescribed by the Board of Directors or by the By-Laws.

The principal address of the Lake Pend Oreille Idaho Club is PO Box 1589, Sandpoint, Idaho 83864.

 

4.7   TREASURER

The Treasurer shall keep and maintain, or cause to be kept and maintained, adequate and correct accounts of the properties and business transactions of the club.  The Treasurer shall deposit all moneys and other valuables in the name of and to the credit of, the Lake Pend Oreille Idaho Club with such depositories as may be designated by the Board of Directors.  The Treasurer shall sign all checks, drafts, notes of the club and shall pay all bills duly approved by the Board of Directors.

 

With the consent and approval of the Board of Directors, he/she shall have the right to delegate his/her powers and authority to certain committee chairmen when such committee business requires a separate accounting ledger from the clubs general accounts.

 

The Treasurer shall keep accounts of receipts, and expenditures that shall be open at reasonable hours for inspections by any member upon request.

 

The Treasurer shall keep accounts of receipts, and expenditures that shall be open at reasonable hours for inspections by any member upon request.  A member is entitled to inspect and copy; at a reasonable time and location specified by the corporation, any of the records of the corporation, if the member gives the corporation written notice or a written demand at least fifteen (15) business days before the date on which the member wishes to inspect and copy.  The member’s demand is made in good faith and for a proper purpose reasonably related to the member’s interest as a member of the corporation.  The member describes with reasonable particularity the purpose and the records the member desires to inspect.  The records are directly connected with this purpose; and the board of directors shall determine whether a member’s request is for a proper purpose.  The club may impose a reasonable charge, covering the costs of labor and material, for copies of any documents provided to the member.  (Found in the Idaho Uniform Business Organizations Code, Preliminary Provisions and Idaho nonprofit Corporation Act – July 1, 2015)

 

Financial reports shall be made at each meeting of the Board of Directors and at least annually to the Membership.  At the end of the Fiscal year, the books may be audited by a CPA appointed by the President.

The Treasurer shall have other powers and perform other duties as may be prescribed by the Board of Directors or by the By-Laws.

 

4.8    BOARD OF DIRECTORS

The Board of Directors shall consist of officers and directors as described in 4.2.  The affairs of the Corporations shall be managed by the Board of Directors consisting of not less than nine (9) or more than fourteen (14) members.  The Board of Directors shall be elected by the membership at an annual or special meeting.  Any vacancy in the Board may be filled by appointment of the president as specified in Section 4.3 unless the Board falls below the required nine members then the President shall be required to appoint as many officer/directors necessary to maintain the minimum required members.  No Officer or Director shall receive compensation for his or her service as a Member of the Board of Directors.  Officers or Directors can expect to be reimbursed for purchases made on behalf of the club and approved by the Board of Directors.

 

4.9   INDEMNIFICATION

The Lake Pend Oreille Idaho Club shall indemnify its Officers, Directors and volunteer members to the full extent permitted by applicable law as then in effect against liability arising out of a proceeding to which such individual was made a party because the individual is or was an Officer, Director or other volunteer of the LPOIC.  The LPOIC shall at all times have in effect liability insurance to protect its Board of Directors.

The LPOIC shall pay for expenses incurred by such a person who is party to a proceeding if all of the following conditions are met.

1.     a. The LPOIC is promptly notified in writing by the individual of such a proceeding and requests indemnification.

2.     b. The LPOIC shall be entitled to participate in the proceeding at its own expense.

3.     c. The Board of Directors has voted to indemnify the individual(s) by majority vote or the Board has voted to submit such request to an independent legal counsel due to a conflict of interest.

4.     d. The individual(s) has acted in good faith as described in Idaho Statute Standards of Conduct for Officers 30-3-85 and all applicable law.

Any determination that the Indemnitee is not entitled to indemnification and any failure to make the payments requested in an Indemnification Statement, shall be subject to judicial review by any court of competent jurisdiction.

 

5.1   REGULAR AND SPECIAL MEETINGS

The General Member’s meeting of the Lake Pend Oreille Idaho Club shall be held the second Wednesday of each month for the purpose of considering the affairs and transactions of the club to be properly brought before the meeting.  The location to be announced at least one week in advance.

Special Meetings may be called by (a) the President or Board of Directors, or any two or more Directors, for the purpose of conducting extraordinary business of the Lake Pend Oreille Idaho Club; or (b) by executing a petition properly signed by twenty (20) adult members in good standing.

The date and location of the General Member’s meeting may be changed by a majority vote of the Board of Directors.

The meeting shall be announced at least one meeting in advance.

 

5.2   VOTING

a. Each adult member of the Lake Pend Oreille Idaho Club in Good Standing shall have one vote and voting by “proxy” is not allowed.  Absentee ballots will be permitted for the election of Officers and the Lake Pend Oreille Idaho Club Board of Directors.

b. Voting for Officers and Directors shall be as described in Article VI.

c. All votes cast by the Lake Pend Oreille Idaho Club Board of Directors at either a General Member’s or Board of Director’s meeting will be a recorded vote by name and shall be made part of the Secretaries minutes of that meeting.  Minutes are posted on the website after being read and approved at the next month’s meeting to show the results of any voting issues during club meetings.

Also see Section 3.5 for rights to vote on issues.

 

5.3   MEETINGS OF THE BOARD OF DIRECTORS

The Board of Director’s Meetings shall be held the fourth Wednesday of each month for the purpose of considering the affairs and transactions of the club to be properly brought before the meeting.  The location to be announced at least one week in advance

 

Board of Director’s meetings and Special Meetings, (other than special closed meetings) shall be open meetings and members may attend such meetings.

 

Closed meetings of the Board of Directors that shall be defined as those meetings where termination of membership or more sensitive subjects are be considered, may be called by the President.  For the protections of individuals, attendance at closed meetings of the Board of Directors shall be limited to those concerned or paramount to the issue by the Board of Directors.

 

A majority vote of officers and directors present will be required to transact business at all Board of Director’s Meetings. The President does not have a vote except to break a tie.  General Member’s Meetings do not have a requirement of the number of officers/directors attending however; Special Meetings (special defines as less than two weeks’ notice) require that a quorum consisting of a majority of the voting officers/directors be present to transact business.  It shall be the responsibility of the Secretary to notify all Board of Directors of the date of the Board meetings.  In the case of a Special Meeting a RSVP shall be required to determine if a quorum can be achieved.

 

5.4   PARLIAMENTARY AUTHORITY

The rules contained in Robert’s “Rules of Order revised” shall govern meetings of the Association in all cases to which they are applicable, and cases which are not specifically addressed within the By-Laws.  When Robert’s Rules or Order are inconsistent with the By-Laws or special rules of order of the Lake Pend Oreille Idaho Club the By-Laws shall supersede Robert’s Rules.

 

6.1   Eligibility to serve as an elected Officer or Board Member of the Lake Pend Oreille Idaho Club will require the nominee to be an adult member in good standing who has attended at least six (6) regular club meetings or Board of Director meetings in the previous calendar year.  A list of members meeting these eligibility requirements will be prepared and will be published on the Lake Pend Oreille Idaho Club web site.

 

6.2   Nominations for the elections held in July of each year must be submitted in writing during the General Member’s Club Meeting in February of each year.  All nominations for Officers or Board Members will be reported on the Lake Pend Oreille Idaho Club web site and in the Lake Pend Oreille Idaho Club’s spring newsletter.

 

6.3   All adult members in good standing as of April 30th of each year will have the right to vote for the Officers and Board Members of the Lake Pend Oreille Idaho Club.  All ballots cast by absentee adult members must be received by the election committee no later than July 1st of each year or brought to the LPOIC Annual Picnic where ballots are counted.

 

6.4   All Votes for Officers and Board Members of the Lake Pend Oreille Idaho Club will be cast by written ballots provided to all club members prior to June 1st of each year.

 

6.5   In the case of a tie the current Board of Directors including the newly elected officer/directors shall break the tie by voting on the candidates whom have tied.

 

6.6   Installation of elected Officers and Board Members will take place at the General Member’s Meeting in August of each year.

 

7.1   Number of committees, other than basic committees listed below, shall be at the discretion of the Board of Directors.

 

7.2   Basic committees are as follows:

1. Scholarship Committee

 

7.3   COMMITTEE TERM OF OFFICE

The basic committee term of office is one year or as directed by the Board of Directors.

 

7.4   Committee Reports

Committee reports are to be given at a regular meeting at least once a month or more as requested by the Board of Directors or the President.

 

8.1   PROCEDURE FOR AMENDMENT

Any change in these By-Laws must be approved by two thirds (2/3) vote at a General Member’s Meeting.  However, a requirement that notice be given by submitting the amendment at the previous meeting in advance of the one it is to be voted upon.

 

8.2   The Board of Directors shall determine the manner (either oral or written) that a proposed amendment will be presented.  Submission of any amendment to these By-Laws must contain the exact wording of the amendment to be presented.

 

8.3   The word “amend” covers any change, whether a word or a paragraph is to be added, struck out, or replaced or whether a new set of Articles is to be substituted for the old ones.

Appendix #1

 

FEES FOR MEMBERSHIPS

Platinum (includes two members and plaque)         $500.00

Corporate (includes two members) $150.00

Adult $  40.00

Junior (0 to 17 years of age) $  10.00